12.2 Conduct Procurements
Process Definition
The execution phase of procurement management involves obtaining quotes and awarding contracts to selected suppliers. It is important for the procurement process to provide enough information to the suppliers to enable them to provide the right products, services and data. The best way to consider this is to think of key procurements as starting new projects for which your project is the customer. You must provide a quality statement of work or contract if you want to get quality results.Process Assessment
Effectively managing procurements makes a project managers life so much easier. Planning ahead, using objective solicitation and selection criteria, working with a dedicated procurement team, and writing solid procurement agreements can avoid a great deal of wasted time and money.
Figure 34. Conduct Procurements: Inputs, Tools and Techniques, and Outputs. Reprinted from "A Guide to the Project Management Body of Knowledge (PMBOK Guide), 5th Edition" by Project Management Institute, 2013, p. 371. Copyright 2013 by Project Management Institute, Inc. Reprinted without permission.
- Expert Judgment: This essay on procurement tools and techniques is tailored to small projects.
- Analytical Techniques: This essay is a discussion on effective analytical techniques for conducting the procurement process.
- Procurement Change Request: A change request form to alter a procurement in progress due to vendor issues. This is an output of the conducting procurements process.
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