Monitoring and Controlling Process Group
These are the processes required to track, review and regulate the progress and performance of a project, identify deviations from the plan, bringing activities back into alignment with the plan when appropriate and update the plan as required. These processes include monitoring and controlling the work, performing integrated change control, scope verification and control, schedule control, cost control, quality control, risk monitoring and control, procurement administration and performance reporting. This process group uses the following PMBOK Knowledge Areas:
- Project Integration management
- Project Quality Management
- Project Human Resource Management
- Project Communications Management
- Project Procurement Management
- Project Stakeholder Management
4.0 Project Integration Management
Monitoring and controlling project work is the process of making sure the deliverables are provided to the customer as promised, that the project activities are carried out as planned, that costs are incurred as planned, and that project and product quality are maintained. Integrated change control provides a means be which changes are evaluated, properly planned for and approved by the proper parties. It also ensures that only approved changes are implemented and incorporated in the project plan. The Project Integration Management processes used in this process group are:
4.4 Monitor and Control Project Work
4.5 Perform Integrated Change Control
5.0 Project Scope Management
Scope verification involves the use of a scope baseline from the project management plan and the requirements documentation to formalize acceptance of deliverables by the customer. The outputs of scope verification include accepted deliverables and change requests for issues that need to be resolved prior to delivery and acceptance. Scope control involves monitoring the status of the project to ensure all deliverables are prepared in accordance with project scope baseline and requirements. The Project Scope Management processes used in this process group are:
5.5 Validate Scope
5.6 Control Scope
6.0 Project Time Management
Schedule control involves monitoring the progress of schedule execution to ensure the baseline plan is being adhered to. The project manager must determine the current status of scheduled activities, manage resources and stakeholders to bring variances into conformance, when possible, and implementing integrated project changes when necessary. The Project Time Management process used in this process group is:
6.7 Control Schedule
7.0 Project Cost Management
7.4 Control Costs
8.0 Project Quality Management
8.3 Control Quality
10.0 Project Communications Management
10.3 Control Communications
11.0 Project Risk Management
11.6 Control Risks
12.0 Project Procurement Management
The control phase of procurement management involves administering procurements to manage procurement relationships, monitor contract performance, make changes and corrections as needed and, above all, make sure all contractual obligations are met. The Project Procurement Management process used in this process group is:
12.3 Control Procurements
Controlling stakeholder engagement involves monitoring stakeholder relationships and adjusting the plan through integrated change control, when necessary, to meet the needs and expectations of all the stakeholders. Success in this phase ensures efficient engagement from stakeholders and successful resolution of problems. The Project Stakeholder Management process used in this process group is:
13.4 Control Stakeholder Engagement