12.3 Control Procurements
Process Definition
The control phase of procurement management involves administering procurements to manage procurement relationships, monitor contract performance, make changes and corrections as needed and, above all, make sure all contractual obligations are met.Process Analysis
Procurements can become forgotten items in long term projects. Teams tend to treat them as "fire and forget" items. Then when things go wrong it's always a last-minute discovery and causes major problems on a project. Always monitor and control your procurements.
Figure 45. Control Procurements: Inputs, Tools and Techniques, and Outputs. Reprinted from "A Guide to the Project Management Body of Knowledge (PMBOK Guide), 5th Edition" by Project Management Institute, 2013, p. 379. Copyright 2013 by Project Management Institute, Inc. Reprinted without permission.
- Project Procurement Management Plan: This procurement management plan, an input for this process, provides a framework for monitoring and controlling procurements.
- Organizational Process Asset Updates: This service outsourcing project statement of work is part of the archived organizational process asset documentation for a project, an output of this process.
- Procurement Change Request: Change request form for a bicycle project, providing disciplined, considered changes to a procurement. Change requests are outputs of the "Control Procurements" process.